Proposed BDCA Bylaws Changes

These proposed bylaws changes were submitted at the October 17th, 2024 BDCA Community Meeting. As per the current bylaws, BDCA members in attendance will vote on their adoption at the next BDCA Community Meeting on November 21st, 2024.

ARTICLE 3.  OFFICERS 

Section 1.   The officers of the BDCA shall consist of a President, Vice President, Second Vice-President, Recording and/or Correspondence Secretary, Treasurer, Social Chair, Newsletter Editor, and Information Technology (IT) Director. Any of these roles may be a shared position. None of the officers shall receive any salary or compensation for services rendered to the BDCA.

Section 4. The Recording Secretary shall keep a correct and complete record of the proceedings of the BDCA, maintain the Minutes Book of the BDCA with a roll of members and guests present at each called and regular meetings, and maintain a current listing, with phone numbers and addresses, and email addresses of the officers of the BDCA. The Recording Secretary is responsible for notifying the members of all meetings as directed by the bylaws. The Recording Secretary maybe a shared position.

The Corresponding Secretary shall conduct all correspondence ordered by the BDCA pertaining to its business and shall file all communications and copies of correspondence onto the website for preservation.

ARTICLE 4 - EXECUTIVE BOARD

Section 1. The Executive Board shall consist of the officers, the chairs of standing committees, and up to three (3) delegates elected from the membership. Vacancies occurring between annual meetings shall be filled by the Board.

Section 4. Standing committees of the BDCA include Neighborhood Watch, the Neighborhood Preservation Task Force, Berwyn Newsletter, Membership, and the Welcoming Committee. Ad hoc committees can be formed with the above committee limitations

ARTICLE 6 – ELECTIONS

Section 3. A Nominating Committee of three members shall be elected at the regular meeting in April prior to the Annual meeting in June. To form the Nominating Committee, any member in good standing shall have the right to nominate or be nominated from the floor. The Nominating Committee shall nominate one person for each office and place their nominations during the Annual meeting. After the Nominating committee has placed the nominations for officers, additional nominations may be taken from the floor. Any person nominated to an office of the BDCA must be a member in good standing. The nominating committee is adjourned following the Annual meeting.

ARTICLE 7.   MEETINGS

Section 1. The annual meeting of the BDCA in which new officers are elected shall be held in June May of each year of or at such time as practical thereafter as determined by the Executive Board.

Section 2. Regular meetings of the BDCA shall be held on the third Thursday of each month, except for the months of July and August during which regular meetings shall be suspended.  The BDCA shall have the power to select and designate the place of its meetings. The BDCA will have a holiday event during the December meeting, which can take place on the third Thursday of December or on a different date. The BDCA will have 6 regular meetings per year: March, April, May, September, October, and November. Meetings during January, February, and June are at the discretion of the board.

Section 6.   Notices of regular and special meetings shall include of the time and place and must be delivered not less than three (3) days preceding the date of the meeting.   In cases of special meetings, the notice shall also state the nature of the business to be considered.

The following shall be the order of business:

• Roll-Call of Officers

• Approval of Minutes from the Prior Meeting

• New Business

• Treasurer’s Report

• New Business

• Committee Reports

• President’s Update

• Unfinished Business

• Berwyn Updates

• Special Speakers

• Adjournment

Section 9. The BDCA may invite a guest(s) to speak at regular and special meetings that promote the purpose of the BDCA as stated in Article I section 3 and 4. Those who hold current political offices may speak in regards to updating the members of the BDCA of the current happening as our representatives. Political candidates may not campaign during meetings with the following exception:

ARTICLE 8 - AMENDMENTS

Section 1. These bylaws may be amended or altered so long as the suggested policy or procedure is not contrary to law or otherwise to these bylaws.

Section 2. The suggested change(s) or additions may be offered by resolution or in writing by any member at any regular meeting of the BDCA. The resolution shall then be tabled until the next regular meeting. Notice of the resolution shall be posted on the web site and the community bulletin board. Any member of the BDCA can submit a written request (P. O. Box 535) for a copy of the proposed bylaws no less than seven (7) days prior to the meeting at which the proposed changes or additions are to be considered.  A two-thirds vote of the members present shall be required to adopt the resolution.

I, the undersigned, being the Corresponding Secretary of the Berwyn District Civic Association, Inc., hereby certify that the above is a true, complete, and accurate copy of the Bylaws as adopted by the Executive Board.