OF THE BERWYN DISTRICT CIVIC ASSOCIATION, INC.
Adopted March 17, 2011
ARTICLE 1. NAME AND PURPOSE
Section 1. The name of this organization shall be the “Berwyn District Civic Association, Inc.”
(BDCA). The BDCA’s official address is P.O. Box # 535, College Park, MD, 20740.
Section 2. The Berwyn neighborhood is the area bounded on the east by the CSX railroad
tracks, on the west by the Paint Branch, on the north by Maryland highway 193
(University Boulevard) and on the south by the subdivision lines of Lakeland and the
greater Washington Realty Company’s addition to Berwyn.
Section 3. The purpose of the BDCA is to stimulate the community’s interest in promoting civic,
community, and general welfare, giving special attention to public improvements
beneficial to the Berwyn neighborhood.
Section 4. BDCA activities shall be conducted on a non-partisan, non-political, and non-
sectarian basis. The BDCA reserves the right to advocate or oppose any legislation
affecting the welfare of the Berwyn neighborhood.
Section 5. A copy of these bylaws shall be kept as a public record in the Maryland State Hall of
Records, Annapolis, MD, and posted on the BDCA web site
ARTICLE 2. MEMBERSHIP AND DUES
Section 1. Membership in the BDCA is open to individuals eighteen (18) years of age and older
who reside in the Berwyn neighborhood, City of College Park and whose dues are paid
Section 2. Annual membership dues shall be determined by the BDCA’s Executive Board.
Section 3. Failure to have paid dues shall automatically deprive members of the right to vote in
the business of the BDCA until said dues are paid.
Section 4. Members who paid individual dues shall have one vote.
Section 5. A family membership entitles a family to having two separate voting members.
Section 6. There shall be no proxy voting.
ARTICLE 3. OFFICERS
Section 1. The officers of the BDCA shall consist of a President, Vice-President, Second Vice-
President, Recording and/or Correspondence Secretary, and a Treasurer. None of the
officers shall receive any salary or compensation for services rendered to the BDCA.
Section 2. The President shall be the Chief Executive Officer of the BDCA and shall preside at
all regular and special meetings. The President shall prepare the agenda for all regular
and called meetings, sign all contracts and agreements in the name of the BDCA,
normally serve as the representative of the BDCA in meetings and discussions with
other organizations and agencies, provide leadership to the board in expediting the
goals of the BDCA, and cast the deciding vote in case of a tie when votes are taken
during Board or regular meetings. The President shall appoint the Chairs of all
committees unless otherwise directed by the bylaws or by an affirmative vote of a
majority of the members present when a committee is appointed. The President may
also appoint Representatives to keep the BDCA informed of pertinent measures
deemed important by the BDCA.
Section 3. The Vice President(s) shall perform all the duties of the President in his/her absence
or inability to act. They shall also assist the President in performing official duties
when requested to do so, and perform other tasks as may be assigned by the Board.
Section 4. The Recording Secretary shall keep a correct and complete record of the proceedings
of the BDCA, maintain the Minutes Book of the BDCA with a roll of members and
guests present at each called and regular meetings, and maintain a current listing, with
phone numbers and addresses of the officers of the BDCA. The Recording Secretary
is responsible for notifying the members of all meetings as directed by the bylaws. The
Recording Secretary maybe a shared position.
The Corresponding Secretary shall conduct all correspondence ordered by the BDCA
pertaining to its business, and shall file all communications and copies of
correspondence for preservation.
Section 5. The Treasurer shall be responsible for all funds for the BDCA and receive and deposit
all funds into the proper account, record and monitor receipts and disbursements from
the account at the directions of the BDCA, keep accurate books and records of the
finances of the BDCA; prepare a financial accounting for BDCA meetings, and
prepare end of the year accounting, including filing all federal and state tax reports.
ARTICLE 4. EXECUTIVE BOARD
Section 1. The Executive Board shall consist of the officers, the chairs of standing committees,
and three (3) delegates elected from the membership. Vacancies occurring between
annual meetings shall be filled by the Board.
Section 2. The Executive Board shall have the authority to act for and to represent the BDCA in
the interim between meetings.
Section 3. A majority of Executive Board members in attendance shall constitute a quorum.
ARTICLE 5. COMMITTEES
Section 1. Committees necessary to carry out the business of the BDCA may be appointed as
deemed necessary by the by-laws of the BDCA.
Section 2. Special Committees. The President shall have the power to appoint special
committees when they have been authorized by the BDCA in response to a specific
need determined by the Board. The Nominating committee is an example of a special
Section 3. Committee Limitations. No committee shall commit the BDCA to the advocacy or
opposition to any subject without prior confirmation of the BDCA, unless such
confirmation is clearly granted under the general powers delegated by the bylaws.
Section 4. Standing committees of the BDCA include Neighborhood Watch, the Neighborhood
Preservation Task Force, and the Welcoming Committee.
ARTICLE 6. ELECTIONS
Section 1. The election of BDCA officers shall be held during the annual meeting in June. Any
office becoming vacant in the interim by reason of death, resignation, or for any other
cause, shall be filled at the next regular meeting in such manner as a majority of the
membership present shall determine.
Section 2. All officers shall be elected for a term of one year.
Section 3. A Nominating Committee of three members shall be elected at the regular meeting in
April prior to the Annual meeting in June. To form the Nominating Committee, any
member in good standing shall have the right to nominate or be nominated from the
floor. The Nominating Committee shall nominate one person for each office and
place their nominations during the Annual meeting. After the Nominating committee
has placed the nominations for officers, additional nominations may be taken from the
floor. Any person nominated to an office of the BDCA must be a member in good
standing. The nominating committee is adjourned following the Annual meeting.
Section 4. Voting for all elections shall be by hand count; if more than one candidate, it shall be
done by ballot. A majority of votes cast shall be required to elect. In the event of a
tie, a second ballot shall be cast with the President also casting a vote.
Section 5. All officers elected at the annual meeting, or at any other meeting, shall assume their
duties at the conclusion of the meeting at which they are elected. The retiring officers
shall continue to perform their duties as officers until the conclusion of the meeting at
which their successors are elected.
ARTICLE 7. MEETINGS
Section 1. The annual meeting of the BDCA in which new officers are elected shall be held in June
of each year of at such time as practical thereafter as determined by the Executive Board.
Section 2. Regular meetings of the BDCA shall be held on the third Thursday of each month,
except for the months of July and August during which regular meetings shall be
suspended. The BDCA shall have the power to select and designate the place of its
Section 3. The presence of five (5) members in attendance shall be required to constitute a legal
quorum at any regular or special meeting of the BDCA.
Section 4. Regular meetings shall start promptly at 8:00 p.m. and adjourn not later than 10:00
p.m., except when a motion is adopted to continue for a limited time.
Section 5. Special meetings shall be called by the President whenever, in his/her judgement, it
may be necessary. It shall be mandatory for the President to call a special meeting if
asked to do so in a written request signed by five members. Business at special
meetings shall be confined to the purposes of the meeting as stated in the notice of the
Section 6. Notices of regular and special meetings shall include of the time and place and must
be delivered not less than three (3) days preceding the date of the meeting. In cases
of special meetings, the notice shall also state the nature of the business to be
Section 7. Any meeting of the BDCA shall be conducted in accordance with the parliamentary
procedure prescribed by the current edition of Robert’s Rules of Order or by any
other generally accepted procedure agreed upon by the Executive Board and
announced to the members.
The following shall be the order of business:
Procedure at meetings.
Roll-call of officers
Approval of minutes from the prior meeting
Section 8. The regular order of business may be suspended at any meeting by a majority vote of
the members present.
ARTICLE 8. AMENDMENTS
Section 1. These bylaws may be amended or altered so long as the suggested policy or
procedure is not contrary to law or these bylaws.
Section 2. The suggested change(s) or additions may be offered by resolution or in writing by
any member at any regular meeting of the BDCA. The resolution shall then be tabled
until the next regular meeting. Notice of the resolution shall be posted on the web site
and the community bulletin board. Any member of the BDCA can submit a written
request (P. O. Box 535) for a copy of the proposed bylaws no less than seven (7)
days prior to the meeting at which the proposed changes or additions are to be
considered. A two-thirds vote of the members present shall be required to adopt the
I, the undersigned, being the Corresponding Secretary of the Berwyn District Civic Association, Inc.,
hereby certify that the above is a true, complete, and accurate copy of the Bylaws as adopted by the
Date : 03/17/2011